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How to open documents in Explorer View in SharePoint 2010

emma — Thu, 30 Jun 2011 16:38:26 +0000

To open a SharePoint 2010 Document Library in Explorer view, following these steps

In the Ribbon area on top of document library page, click on the Library tab of Library Tools.
Click Open with Explorer, a window explorer will pop up in which you can directly manage all documents.

Note:

If you can’t see the Open with Explorer button, try maximize the browser window.

OneNote for iPhone

emma — Tue, 18 Jan 2011 18:22:20 +0000

Earlier we mentioned that OneNote Sync is lived with SkyDrive. With SkyDrive people can save OneNote to SkyDrive directly and access it from any pc. But it used to impossible to access OneNote from iPhone due to technical safari limitations.

Today Microsoft releases Official OneNote for mobile completely free for a limited time. Following are detail feature descriptions copied from App Store.

Microsoft OneNote Mobile is the easy-to-use, powerful note-taking application for all of your ideas, brought to you by Microsoft Office. OneNote Mobile lets you create and view notes and lists whenever you need them. Sync your notes with free Windows Live online storage and access them from virtually anywhere using your phone, PC, or almost any web browser.
With OneNote Mobile, you can:
▪ Create flexible notes that can include text, pictures, bullets, and checkboxes
▪ Check To Do items off on the go
▪ Save time with quick access to your most recent notes
▪ Work with confidence—OneNote Mobile automatically syncs your notes with Windows Live in the background
▪ Organize your notes into sections or create new notebooks using OneNote 2010 or OneNote Web App and access them from your iPhone
Requirements:
▪ iPhone or iPod touch must have iOS 4.2 or higher
▪ A free Windows Live ID is required to use OneNote Mobile —use an existing one or let OneNote Mobile help you sign up
▪ Web functionality uses the free OneNote Web App available on Windows Live, which requires a supported web browser
▪ OneNote Mobile opens notebooks created in Microsoft OneNote 2010 or the OneNote Web App
▪ Customizing section colors requires Microsoft OneNote 2010

If you have an iPhone or iPod touch with iOS 4.2, you can download OneNote for iPhone from the Apple App Store.

Tips

OneNote is only available in US App Store right now so you need to have an US iTunes ID to download it.
FREE download for a limited time means the app won’t always be free. Download it now so you can get free update later.
The app works on iPad as well
You might wonder what Personal Web notebook is. It is the default notebook SkyDrive creates for users. Important: Do not rename this notebook. If this notebook is renamed in SkyDrive, the sync relationship is broken.

Issues

If you get 400 error when logon or sync, just keep trying, this is a known issue http://blogs.msdn.com/b/descapa/archive/2011/01/18/onenote-mobile-for-iphone-re-quot-loading-list-of-notebooks-failed-400-quot-error.aspx. For me, after five or six attempts it’s able to log in normally and syncs notebooks fine.
It seems OneNote only sync notebooks that are visible in SkyDrive. It can’t sync notebooks shared by my team members.

Update on 1/20: OneNote is now in the top 10 free apps but with a very bad rating, seems most of them have to do with 400 login error.

Enable SharePoint Designer on SharePoint 2010 Site Collection

emma — Tue, 17 Aug 2010 14:44:13 +0000

To Enable SharePoint Designer on your SharePoint Site Collection

Go to Site Settings > Site Collection Administration > SharePoint Designer Settings
Select Enable SharePoint Designer
Select Enable Detaching Pages from the Site Definition
Select Enable Customizing Master Pages and Page Layouts
Select Enable Managing of the Web Site URL Structure
Click the OK button to save the changes.

Install Office Web Apps on SharePoint 2010

emma — Fri, 13 Aug 2010 15:53:00 +0000

Run Office Web Apps setup

From Office Web Apps CD, run Setup.exe
On the Enter your Product Key page, enter your product key, and then click Continue
Install Now to install to the default location
When Setup finishes, a dialog box prompts you to complete the configuration of your server. Be sure that the Run the SharePoint Products and Technologies Configuration Wizard now check box is selected and then click Close to start PSConfig.
If you left the Run the SharePoint Products and Technologies Configuration Wizard now check box selected in the previous step, on the PSconfig Welcome to SharePoint Products page, click Next
In the dialog box that notifies you that some services might have to be restarted or reset during configuration, click Yes.
On the Configuration Successful page, click Finish. Your new SharePoint site opens

Start the service instances

A service instance provides the physical location for a service application. You must start the service instances before you create the service applications and the service application proxies. You can start the service instances by using SharePoint Central Administration or by using Windows PowerShell.

Procedures in this task start the service instances on the server specified.

To start the service instances by using Central Administration

1. Click Start, point to All Programs, Microsoft SharePoint 2010 Products, and then SharePoint 2010 Central Administration.

3. On the SharePoint Central Administration home page, in System Settings, click Manage services on this server.

4. On the Services on server:page, start Excel Calculation Services (this might have been done earlier during previous steps), Word Viewing Service, and PowerPoint Service. The OneNote Web App does not use a SharePoint service.

Create the service applications and the service application proxies

After the service instances have been started, the service applications and the service application proxies which connect the SharePoint Web front-ends to the service applications must be created. You can create the service applications and the service application proxies for the Word, PowerPoint, and Excel Web apps by using Central Administration or by using Windows PowerShell. The OneNote Web App does not require a service application. After created, the service applications will run on started service instances automatically.

Procedures in this task will create the Office Web Apps service applications and service application proxies for the Word, PowerPoint, and Excel Web apps. This task can only be completed after you have started the service instances.

To create the service applications and the service application proxies by using Central Administration

Click Start, point to All Programs, Microsoft SharePoint 2010 Products, and then SharePoint 2010 Central Administration.
On the SharePoint Central Administration home page, in Application Management, click Manage service applications.
On the Service Applications page, click New, and then click Word Viewing Service.
In the Word Viewing Service Application dialog box, in Name, type Word Viewing Service Application. In Application Pool, select Use existing application pool, and then in the listbox, select SharePoint Web Services Default. In Add to default proxy list, verify Add this service application’s proxy to the farm’s default proxy list is selected (default), and then click OK.
On the Service Applications page, click New, and then click PowerPoint Service Application.
In the PowerPoint Service Application dialog box, in Name, type PowerPoint Service Application. In Application Pool, select Use existing application pool, and then in the listbox, select SharePoint Web Services Default. In Add to default proxy list, verify Add this service application’s proxy to the farm’s default proxy list is selected (default), and then click OK.
On the Service Applications page, click New, and then click Excel Services Application.
In the Excel Services Application dialog box, in Name, type Excel Services Application. In Application Pool, select Use existing application pool, and then in the listbox, select SharePoint Web Services Default. In Add to default proxy list, verify Add this service application’s proxy to the farm’s default proxy list is selected (default), and then click OK.

Activate the Office Web Apps Feature on a site collection on the Site collection features page

In a browser, in the SharePoint site, click Site Actions, and then click Site Settings.
On the Site Settings page, in Site Collection Administration, click Site Collection Features.
On the Features page, for Office Web Apps, click Activate.

How to Get Office Web Apps

emma — Tue, 10 Aug 2010 15:43:23 +0000

What are Office Web Apps?

Microsoft Office Web Apps are Microsoft Office Live products that exceed Office product experience to web browsers. Office Web Apps allow you access, edit or share Office documents from anywhere thru internet.

How can I get Office Web Apps?

For personal use, Office Web Apps are free for personal use ( with ADs). All web documents are stored in Windows Live SkyDrive. You will have a Windows Live ID in order to access your web documents. Checkout my previous post on how to Save OneNote directly to SkyDrive.

For business use, Office Web Apps can be deployed to SharePoint server 2010 sites. Detail installation guide can be download from Microsoft Microsoft Download Center

Which browsers are supported for Office Web apps?

Internet Explorer 7 and 8
Firefox 3.5
Safari 4

Windows Server Features or Role Services required by this product are not enabled

emma — Sat, 24 Jul 2010 15:08:41 +0000

When you install Office Web Apps on windows 7 that has Sharepoint 2010, you will see following error message

Setup is unable to proceed due to the following error(s):
Windows Server Features or Role Services required by this product are not enabled.
For a complete list, refer to the link below. For the list of pre-requisites needed to install the product please refer to:
http://go.microsoft.com/fwlink/?LinkId=106209
Correct the issue(s) listed above and re-run setup.
You can install all required prerequisites for this product by selecting the ‘Install software prerequisites’ option in the splash screen. See Help for more information.

Resolution

This is because Office Web Apps can only be installed on a server operation system. Office Web Apps can only be installed on Windows 2008 Server x64 SP2 or R2 now. Also keep in mind Office Web App can only be installed after SharePoint Foundation 2010 or SharePoint server 2010 is installed.

OneNote 2010 New Features

emma — Tue, 15 Jun 2010 18:12:21 +0000

Office 2010 has a few great new features and improvements which make sharing and collaboration easier than ever.

OneNote Web Application

You can now create OneNote notebooks through web browsers and have other people to view, edit and collaborate anywhere. All notebooks created online will be saved to SkyDrive so you will need to have a Windows Live ID.

OneNote Web Application is free, just like other similar live service Microsoft has delivered over many years (hotmail, messenger). To get start with OneNote Web App, go to http://office.live.com and logon with your Windows Live ID. OneNote Web Application has familiar OneNote interface so you don’t have to learn it.

Sync to SkyDrive

(This feature is only available in OneNote 2010 RTM) When you creating new notebooks, you can save them to SkyDrive so they are available to you everywhere. You will need to upgrade notebook files to OneNote 2010 file format as only 2010 format is supported by SkyDrive.

Collaboration Improvement

There are many enhancement in OneNote 2010 that improves collaboration.

Green highlighting unread changes. The pages contain unread content will have bold text in tab and all unread content will be highlighted in green.
Author highlighting. Author name will be highlighted right to the content.
Recent Edits highlights what changed recently and what is new in yellow.
Version control. OneNote 2010 will keep version of every change that has been made and allows you to restore to older revisions. (Note: this requires OneNote 2010 file format)

Sync OneNote 2010 notebooks to SkyDrive

emma — Thu, 10 Jun 2010 18:34:43 +0000

Start from OneNote 2010, when you creating new notebooks, you can save notebooks to SkyDrive directly so they are available to you everywhere.

How to synchronize OneNote and SkyDrive

On your PC, open OneNote 2010.
Go to the Notebook you want to enable sync, click on File > Share
Choose your Notebook and then click on the Sign In button and enter your Live ID(aka MSN/Hotmail/XBox ID)
Once you sign in, click on the Share Notebook button in the lower right. It will upload your notebook to your Skydrive
Now notebooks will be automatically synced among different OneNote clients if they are online.

Access it anywhere – from another PC

On OneNote 2010 desktop client, click File –> Share you will find a link of the shared notebook, sent it to another pc and open it in OneNote 2010, you will be asked to sign in with Live ID.

Update at 12/1/2011, Microsoft has released a free update for OneNote 2010 which allow you to open which open OneNote documents stored in SkyDrive from OneNote 2010 menu directly, without having to navigate to SkyDrive site or going to another pc client to copy the notebook share link. The detail of the update can be viewed here.

Access it anywhere – from browsers

Go to Office.live.com and sign in with your Live ID.

Access it anywhere – from mobiles

Download OneNote from App Store and install it. Sign in with your Live ID and then you start sync notebooks. Read OneNote for iPhone for more information.

Some more tips

In order to sync OneNote 2010 notebooks to SkyDrive and use OneNote Web Application, you will need have Internet Explorer 7 or later version installed.

Windows XP with IE8
Windows Vista with IE7 or IE8
Windows 7 with IE8

Also notebooks files from OneNote 2007 needs to be upgraded to OneNote 2010 file format as only 2010 format is supported by SkyDrive. You can convert old notebooks to 2010 format with following steps

File –> Info –> Setting –> Properties
Click ‘Convert to 2010’ button and press okay.

SkyDrive is Live with OneNote Sync

emma — Tue, 08 Jun 2010 18:02:00 +0000

SkyDrive is live with OneNote Sync, you can now go to Office.live.com and start upload your OneNote files. Office Web Apps on SkyDrive are available free for personal use.

When you creating New Notebook in OneNote 2010, you can now save it to SkyDrive directly. To get start, you will need to have a Windows Live ID, and sign in when you are asked to. Notebooks will be automatically synced among different OneNote clients if they are online.

You can also create other types of office documents on Office.live.com directly, including Word, Excel and PowerPoint

Troubleshot Tips

We are sorry. This service is currently not available

This is because you are using a pre-release version (either BETA or RC). OneNote Sync with SkyDrive only works with OneNote 2010 RTM edition. Upgrade to OneNote 2010 and you should no longer see this message.

Unable to connect to Windows Live SkyDrive

Open IE, go to IE Internet Options, clear browse history, passwords, cookies. And then retry.

Exceed Office 2010 Trial Period

emma — Sat, 15 May 2010 15:22:47 +0000

Office 2010 can be run for 30 days for free before needing to be active, or you will start seeing activation notification dialog. If you want to exceed the 30 days free trial during evaluation, you will need to rearm your Office 2010.

To rearm Office 2010, type in the following from an elevated command prompt:

“C:\Program Files\Common Files\Microsoft shared\OfficeSoftwareProtectionPlatform\OSPPREARM.EXE”

If it’s 32-bit edition of Office 2010 on a 64-bit operating system, run following instead:

“C:\Program Files (x86)\Common Files\microsoft shared\OfficeSoftwareProtectionPlatform\OSPPREARM.EXE”

You should see a message Microsoft Office Rearm Successful if rearm succeeds. This will reset the activation Office 2010 expiration and make it good for another 30 days. You can do this up to 5 times which means you can get 180 days free trial in total.

Note: You might need to close all opened Office 2010 applications before running the rearm command.

You can download a 60 days trial version of Microsoft Office Professional Plus 2010 at http://technet.microsoft.com/en-us/evalcenter/ee390818.aspx